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At the University of Vienna, more than 10,000 personalities work together towards answering the big questions of the future. Around 2,900 are responsible for a variety of administrative tasks and thus support excellent research and teaching. Are you looking for a meaningful professional position and work that positively impacts society, too? Do you like to organize and coordinate things? We are looking for a/an
Doctoral School Program Manager
74 Max Perutz Labs
Job vacancy starting: 10/01/2026 | Working hours: 40.00 | Classification CBA: §54 VwGr. IVa
Limited contract until: 09/30/2027
Job ID: 6112
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The Vienna BioCenter Scientific Training Unit invites applications for the position of Doctoral School Program Manager for the Vienna BioCenter PhD Program, a molecular biology doctoral school of the University of Vienna and the Medical University of Vienna. This position is embedded in a team that manages training programs for undergraduates, doctoral candidates, postdoctoral researchers and team leaders. To maintain its exceptional quality and competitiveness, the Vienna BioCenter PhD program is seeking a dedicated Program Manager who will play an important role in the operation of the program and contribute to the development and implementation of a range of doctoral education-related projects.
This is a unique opportunity to join a vibrant campus, be part of a collegial international community and empower the careers of young researchers.
Your personal sphere of influence:
The Doctoral School Program Manager will be responsible for coordinating and implementing a diverse array of recruiting, education, and outreach projects within one of the leading life science programs in Europe.
Your future tasks:
Developing and implementing an innovative educational curriculum including career development guidance for young researchers, in cooperation with the Head of scientific training, the director of the school, the student representatives, and the faculty on the VBC campus.
Managing the recruitment process and onboarding of doctoral candidates.
Monitoring of PhD training quality.
Mentoring and advising PhD students throughout their PhD journey
Initiating and supporting doctoral candidates’ activities such as events, retreats, and symposia.
Supporting efforts to increase the visibility of the program through advertisement and outreach locally and internationally.
Budget responsibility and finance management of doctoral school activities
This is part of your personality:
Strong interpersonal and communication skills to effectively interact with training team members, faculty, and students.
Capable of taking initiative and responsibility.
Empathic spirit.
Innovative, flexible and able to contribute to a team environment.
Superb organizational and time management skills with emphasis on accuracy and attention to detail.
PhD degree in Life Sciences, preferentially molecular biology or a related field.
Experience in program coordination and/or project management in a dynamic and multicultural environment, preferentially in Life Sciences.
Expertise in competitive recruitment cycles
Proficiency in English.
What we offer:
Thriving, international campus with English as the working language.
Competitive salary. The basic salary of EUR 3.450,3 increases if we can credit professional experience.
The position is initially limited to 12 months and can be later converted to a permanent position upon mutual agreement.
Vienna offers a lively multicultural environment with high living standards, repeatedly ranking No. 1 city worldwide for the quality of living (Mercer, Economist rankings). Child care facilities are available on campus. For further information, see the website: www.viennabiocenter.org
Work-life balance: You have flexible working hours and can also work remotely, with mutual consent also part-time.
Inspiring working atmosphere: You are part of a dedicated team with a diverse university background in a relaxed working environment. Thriving, international campus with English as the working language.
Good public transport connections: Your new workplace is easily accessible by public transport.
Internal further training: We offer you the opportunity to deepen your skills on an ongoing basis.
Equal opportunities for everyone: We look forward to every additional personality in the team!
It’s that easy to apply:
With your CV and letter of motivation
Graduation certificate / Diploma
Further documents, if necessary.
Via our job portal / Apply now-button
If you have any questions, please contact:
Pavel Kovarik
[email protected]
We look forward to new personalities in our team!
The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We place particular emphasis on enhancing women’s representation among the academic and general university staff, particularly in leadership roles, and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.
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Application deadline: 08/27/2026
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