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project coordination jobs near wien

Event Manager - Corporate Communications (all genders) - limited contract

Erste Group Bank AG -
Wien, W

Jetzt bewerben

Details zur Stelle

Vollzeit
vor 2 Tagen

Qualifikationen

Bachelor

Vollständige Stellenbeschreibung

Location: Wien
Working hours: Full-time
Occupational Area: Marketing / Kommunikation
Company: Erste Group Bank AG

Culinary delights
Health Center
Employee benefits
Financial services
Learning & Development

Erste Group was founded in 1819 as the first Austrian savings bank and is today one of the largest stock-listed banking groups in Central Europe. As an attractive employer, Erste Group offers interesting career opportunities in an international environment.

The Event Manager is responsible for providing professional management for all employee and management events in the Corporate Communications function. The role establishes proper project management (deadlines, deliverables, budget overview, supplier management) to ensure top quality events delivered in time. This also includes quality assurance by implementing measures such as mandatory dry-runs, event scripts and other standardized event preparation processes.

The Event Manager keeps track of different formats, supports the enhancement of existing formats and the development of new engaging concepts. Besides, the person is in the lead for cataloguing standard procedures for these formats. The function acts as liaison manager towards suppliers both external (e.g. agencies) as well as internal (EBR) to ensure smooth operational implementation of the events.

This position is limited for a period of 12 months.

Your Tasks

Event Organization:
- Central project management responsibility for events
- Defining and advising on deadlines, deliverables & responsibilities
- Ensure the smooth and successful delivery of events
- Plan & execute milestones and safety measures (e.g., dry-runs, ...)
Supplier Network:
- Advise team on location, suppliers, technical gear, etc. – provide new options
- Liaise with both internal and external suppliers
Format Development and Enhancement:
- Be aware of latest event trends, technical possibilities & state-of-the-art event solutions
- Keep an eye on and advise the project team on creating a high-quality event experience for attendees
Senior Stakeholder & Event Coordination Support:
- Liaise with senior management and their executive assistants to coordinate high-stakes internal and external events
- Ensure seamless planning, stakeholder alignment, and execution of strategic engagements.
- Act as a key point of contact between senior leaders, internal teams and external partners
- Support scheduling, logistics, briefing preparation and follow-up activities
- Demonstrate strong organizational and communication skills in a fast-paced environment
Standard Procedures and Handbooks:
- Compile standard handbooks and project guidelines for recurring events (e.g., MIM)
- Compile a comparative overview on existing event formats in terms of audience, objectives, and content
Additionally, you are responsible for the following tasks:
- Budget Management, Marketing & Promotion, Post-Event Analysis & Compliance & Risk Managemen

Your Background

FH/University degree (Event management, Tourism, Arts and Culture, Communication, Digital Communication, Business Administrations or similar)
At least 3 years of experience in Event Management (in either an agency or in corporate environment)
Excellent Project Management skills
Strong negotiation skills when working with vendors and suppliers
Experience working with senior executives and managing sensitive or high-profile interactions
Understanding of internal and external stakeholder management
A strong understanding of event formats and experience in developing new formats
Strong Brand Management, Communication and Presentation skills
Ability to navigate complex organizational structures and build effective working relationships across functions
Fluency in German and English; proficiency in any CEE language is a plus

Our Offer

We offer further personal and professional development options through internal/external trainings
Discover and enjoy the benefits of Erste Group
The minimum wage for this full-time position in accordance with the collective agreement with complete fulfillment of the functional profile is EUR 46.276,58 gross per year. But this is just a formality - we would be happy to talk about your actual salary in person!
We offer our employees the opportunity to divide their hours between working from home and at the office.
We consider the diversity of our employees as key to innovation and success. As employer we are proud to offer everyone equal chances, irrespective of age, skin colour, religious belief, gender, sexual orientation or origin.

Contact

Natalie Kolbiarz

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