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The European Society of Radiology (ESR) is a non-political and non-profit organisation dedicated to strengthening and uniting European Radiology. With more than 149,000 members worldwide, it has become the largest radiological society that organises one of the most innovative scientific congresses in this field, the European Congress of Radiology (ECR), in Vienna.

We are looking for a committed full-time team member (38.5 hours) to support our Committee & Board Affairs team.

Tasks

The Committee & Board Affairs department supports the ESR Board of Directors, the Executive Council, its wide range of committees and subcommittees. We coordinate their meetings, support elections and appointments, guide governance processes, and help deliver the programmes that serve our members.

Our work is highly collaborative, and we depend on one another every day. We value openness and a positive attitude just as highly as skills and experience, and we are looking for someone who enjoys being part of a close-knit team.

Coordinate committee and subcommittee meetings end to end: agendas, invitations, presentations, and minutes
Provide administrative support across the team, including correspondence, scheduling, and data maintenance
Maintain accurate lists and databases, and keep committee records up to date
Coordinate scheduling and meetings at the European Congress of Radiology (ECR)
Support programmes and initiatives for early-career members and on diversity, inclusion, and sustainability, from planning through to delivery
Administer the Young Programme and the Green ID Certification, coordinating applications, records, and communications
Support the Society's presence at external congresses, including preparing materials and on-site coordination, with occasional international travel
Prepare presentation materials such as PowerPoint slides and factsheets, and assist with website updates

Requirements

Completed education at high school level and/or university degree
Excellent command of English
German and other languages are an asset
Strong written and oral communication skills
Proficient in MS Office and Google Workspace (particularly MS Excel and Google Sheets)
Experience in administration, team assistance, association/non-profit work, event or programme coordination is an asset
Outstanding organisational, prioritisation, and problem-solving skills, with a keen eye for detail
Open, positive, and collaborative, with a genuine willingness to support colleagues
Able to work independently while contributing to a closely interlinked team
High level of stress resistance and resilience
Willingness to travel

Benefits

A modern office in the heart of Vienna (U1, U2, U3 and U4)
An exciting and empowering company culture with passionate people
A diverse set of tasks in a meaningful and international setting
Flexible working hours ("Gleitzeit")
Possibility to work in from home on a regular basis
Paid lunch break

The monthly gross salary for this job vacancy is at least € 2,400 for 38.5h (14 times per year). The final salary depends on your relevant experience and qualifications and can be negotiated.

Are you ready to join our team?

We look forward to receiving your application!

Successful applicants must hold a valid work permit for Austria!

Successful applicants must be willing and able to commute to our office in Vienna on a regular basis.

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