20 beste Stellen als time office assistant in wien – aktuell auf Personalsuche

Administrative Assistant Full-Time
Allocator One Group —Wien, W
- Vollzeit
Direkt bewerben
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Allocator One Group —Wien, W
Direkt bewerben
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OSCE —Wien, W
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International Atomic Energy Agency —Wien, W
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International Atomic Energy Agency —Wien, W
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European Society of Radiology —Wien, W
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Universität Wien —Wien, W
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Assistant Secretary(P4)
International Atomic Energy Agency —Wien, W
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Boston Consulting Group —Wien, W
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3 Tage
Sales Assistant – New Business (Part-time)
fiskaly —Wien, W
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Arnold Immobilien GmbH —Wien, W
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Assistant Controller - European Operations
PAX Sapiens —Wien, W
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TK Maxx —Wien, W
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HOLZKERN —Wien, W
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Scientific Coordinator: Executive Assistance to incoming ERC Vice President
Institute of Science and Technology Austria (ISTA) —Wien, W
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Erste Group Bank AG —Wien, W
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Rosewood Hotel Group —Wien, W
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International Atomic Energy Agency —Wien, W
10 Tage

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Administrative Assistant Full-Time

Allocator One Group
Wien, W

Direkt bewerben

Details zur Stelle

Vollzeit

Vollständige Stellenbeschreibung

Allocator One Group: is a global investing platform redefining how institutional capital reaches private markets. We operate through two synergistic businesses:

Allocator One backs exceptional first- and second-time fund managers around the world as an anchor investor, effectively acting as “seed-investor + platform” for emerging VC funds.
Infra One, our fund-ops and tech arm, provides the regulatory, administrative, and tech infrastructure that allows those new funds to scale rapidly and globally. We are already live and serving customers in the UK, US, Austria, Germany and launching Singapore, India and Luxembourg imminently.

Together, we deliver both the capital and the structure fund managers need—and in doing so build a global ecosystem of platforms, people, and ideas that reshape private markets.

Your Mission:

As an Administrative Assistant, you will provide day-to-day administrative and operational support to leadership, helping ensure our Vienna office runs smoothly. You will assist with office coordination, scheduling, travel arrangements, documentation, and internal operations while working closely with senior team members. This role offers excellent opportunities to grow into broader operational responsibilities as the company continues to expand.

Tasks

Your Responsibilities:

Provide administrative support to leadership and the wider team.
Coordinate calendars, meetings, travel arrangements, and logistics.
Assist with office administration and day-to-day operations.
Support internal events, meetings, and company initiatives.
Maintain administrative records and company documentation.
Coordinate with vendors, suppliers, and service providers.
Assist with onboarding activities and office logistics.
Support finance with invoices, expense tracking, and administrative tasks.
Help improve administrative processes and provide operational support as needed.
Take on additional responsibilities as the role evolves and the company grows.

Requirements

Your Profile:

Previous experience in administration, executive assistance, office support, hospitality, customer service, or a similar people-focused role.Candidates with a hospitality background are strongly encouraged to apply, as outstanding customer service, professionalism, and interpersonal skills are highly valued.
Excellent organizational skills with strong attention to detail.
Friendly, proactive, and service-oriented mindset.
Strong written and verbal English communication skills (German is a plus).
Comfortable using Google Workspace and Microsoft Office.
Eager to learn, adaptable, and excited to grow into a broader operational role over time.

Benefits

Why Us:

Join one of Europe's fastest-growing private markets platforms.
Work alongside an international team across Europe, Asia, and the Americas.
Hybrid work environment based in Vienna.
High ownership and opportunities for professional growth.
Competitive compensation.

Direkt bewerben

Erweiterte Suche

time office assistant Jobs in wien

Administrative Assistant Full-Time

Administrative Assistant Part-Time

Team Assistant

Short-term Communications Assistant (G3)

Team Assistant(G4)

Programme Assistant(G5)

Team Assistant Committee & Board Affairs (f/m/x)

University assistant predoctoral

Assistant Secretary(P4)

Working Student—Reception (all genders)

Sales Assistant – New Business (Part-time)

Personal Assistant to CEO

Assistant Controller - European Operations

Verkäufer (m/w/d)

Culinary Operations Assistant (m/w/d)

Procurement & Supply Chain Assistant (f/m/d)

Scientific Coordinator: Executive Assistance to incoming ERC Vice President

Personal Assistant to the Head of Group Credit Risk Management (all genders)

Assistant Purchasing Manager (all genders)

Safeguards Information Assistant (IFC)(G5)

Ich möchte aktuelle Job-E-Mails für Stellen als time office assistant in wien erhalten

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