20 beste Stellen als management assistant & office assistant in wien, w – aktuell auf Personalsuche

Are you a highly organized professional who thrives in a dynamic environment, takes ownership, and enjoys working independently? Are you looking for a diverse role that combines executive support with responsibilities in fleet coordination, facility management, and marketing & communications? If so, we look forward to receiving your application.

Your Responsibilities

Executive Support

Provide professional day-to-day support to the CEO Austria & Southern Europe
Prepare high-quality presentations, reports and decision-making materials for management
Support the CEO in strategic projects and initiatives
Organize and coordinate business travel, including travel and expense management
Plan, organize and support internal and external meetings, events and fairs
Act as a key liaison between internal departments and external stakeholders on regional, country and Vienna branch level
Coordination and administration of the company fleet (passenger vehicles only)

Marketing & Communications

Plan and implement internal and external communication activities
Manage digital communication channels, including social media, website content and email marketing
Support customer events, trade fairs, conferences, and internal engagement initiatives
Manage the procurement and administration of marketing and promotional materials in line with corporate branding guidelines

Your Profile

Personal skills

High level of integrity, loyalty, and discretion
Excellent communication and organizational skills
Independent, structured and responsible working style
Strong initiative, drive and hands-on mentality
Quick learner with the ability to grasp new concepts rapidly
Creativity combined with a pragmatic, solution-oriented mindset
Resilient, flexible, and professional, even in challenging situations
Service-oriented team player with a positive attitude
Confident handling of confidential information and diverse stakeholder groups

Professional Qualifications

University degree or a comparable professional qualification
Several years of relevant experience in executive assistance, office management and communications
Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint and Word
Strong digital affinity and confident use of modern communication and presentation tools
Excellent written and spoken German and English skills

What we Offer

A varied and responsible role with direct exposure to the CEO Austria & Southern Europe, the Senior Management Team and the Head of Marketing & Sales
The opportunity to contribute your own ideas and actively shape processes and initiatives
A collaborative team environment and an open corporate culture
Attractive development and career opportunities within the DHL Group
A modern, international and dynamic working environment within one of the world’s leading logistics companies
Flexible working hours and the possibility to work from home
A competitive compensation package, extensive development opportunities in an international environment and attractive employee benefits (e.g. parking, DHL shuttle service, Meal vouchers and more)

Join Us!

Become part of our team and help shape the future of logistics. We look forward to receiving your application!

Jetzt bewerben

Erweiterte Suche

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