As Office Manager, you will play a key role in establishing and supporting the day-to-day operations of our new Austrian site. Working closely with the Facilities Manager, Procurement team and wider business functions, you'll ensure our workplace is organised, efficient and fully equipped to support a growing team.
From coordinating office operations and supplier relationships to managing workplace resources, employee onboarding and administrative processes, you'll help create an environment where our people can do their best work.
This is an exciting opportunity to join at the start of our Austrian journey and help build the foundations of a high-performing workplace as we continue to expand across Europe.
- Build strong relationships with the Facilities, Procurement and People teams to understand operational priorities
- Familiarise yourself with office procedures, supplier arrangements and workplace requirements
- Review existing office processes and identify opportunities to improve efficiency and employee experience
• Support the setup and organisation of our new Austrian office environment
- Implement structured office management processes and workplace standards
- Coordinate office supplies, equipment and services to ensure smooth day-to-day operations
- Develop relationships with local suppliers and service providers
- Support onboarding activities and ensure new starters have everything they need from day one
• Create systems for tracking office expenditure, inventory and supplier performance
- Maintain a professional, welcoming and well-organised workplace environment
- Partner with Facilities and Procurement to ensure operational continuity and cost-effective supplier management
- Identify opportunities to improve workplace experience, efficiency and administrative processes
- Support company events, meetings and employee engagement initiatives
- Help establish scalable processes that can support future business growth in Austria
Ensure the smooth day-to-day operation of the Austrian office- Deliver an exceptional workplace experience for employees and visitors
- Maintain effective management of office supplies, equipment and services
- Support Facilities and Procurement in creating efficient and scalable site operations
- Build strong relationships with local suppliers and service providers
- Contribute to a positive, organised and high-performing workplace culture
At Vintage.com, we exist to create a world where everything has value and nothing is wasted.
We're building the world's most trusted platform for pre-loved items, making it simple for people to unlock the value in the things they no longer need while keeping valuable materials in circulation and out of landfill.
What began as a successful model in the UK has evolved into an international business with operations across Europe and ambitions far beyond. Today, we operate as one company, one team, and one brand, united by a shared purpose, mission, and set of values.
Behind the scenes, we're building the world's largest international trading platform for pre-loved items, powered by expert people, smart technology, data-driven decision making, and a deep belief in the circular economy.
Our teams collaborate across borders, sharing ownership of outcomes and bringing the same care, fairness, and common sense to every customer interaction and business decision.
Every item we buy is rehomed, reused, or responsibly recycled. Whether it's precious metals, jewellery, watches, cameras, collectibles, or other valuables, we help ensure that items continue their journey rather than going to waste.
As we expand into new markets and scale internationally, our goal remains the same: To become the most trusted platform in pre-loved items, creating a future where everything has value and nothing is wasted ️
Equal Opportunities
At Vintage Trading Limited, we’re committed to creating an inclusive environment where everyone feels heard, respected, and able to bring their authentic self to work. We believe that diversity fuels innovation, creativity, and success.
We welcome applicants from all backgrounds, perspectives, and experiences, and we work hard to ensure equitable opportunities for all. If you're excited about this role but don’t meet every requirement, we still encourage you to apply, your unique skills and experiences might be exactly what we need now or in the future.
If you need any adjustments or accommodations during the hiring process, just let us know and we’ll do our best to support you.
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