You will own the operational backbone of our HR function: the systems, the data, the processes, and the documentation that keeps everything running correctly. This is not a coaching or culture role. It is an operations role that happens to live inside HR.
HR Systems & Personio Administration-
Maintain employee master data: working time, absences, vacations, sick leave, role and contract information
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Monitor time tracking; follow up on missing or incorrect entries within defined deadlines
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Create and check employee accounts before each start date
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Identify and fix data errors; improve data quality continuously
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Support system imports, exports, recurring updates, and access management
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Handle all HR data with confidentiality and care
Preboarding & Offboarding-
Ensure every new employee is set up correctly and completely before day one
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Check that all required documents are collected, complete, and filed
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Track preboarding task lists to 100% — no entry left incomplete
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Coordinate administrative exit: documents, time balances, certificates, access removals
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Improve checklists and process workflows with every cycle
Documents, Templates & Employee Files-
Prepare standard HR documents from templates
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Keep digital employee files complete and correctly structured
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Improve templates to reduce errors and manual effort
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Track and fix recurring documentation gaps
Reporting & Internal Communication Support-
Prepare accurate HR operations data for internal reporting
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Support slides for All Hands Calls and management updates - turn complex topics into clear visuals
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Ensure all numbers and data sources are verified before publication
Process Improvement & Workflow Optimization
This is a core ownership area. Every recurring manual process in HR is in scope — preboarding checklists, document workflows, recurring requests, data correction routines, and more.
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Identify recurring manual tasks and systematically reduce them
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Document how current workflows run before changing them; measure impact after
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Build templates, checklists, and automations so the same work is never started from scratch twice
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Suggest simpler or automated alternatives for repetitive admin work
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Turn common incoming HR requests into templates and self-service answers so they stop generating individual handling
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Flag systemic problems instead of solving the same issue repeatedly
