At the University of Vienna, more than 10,000 personalities work together towards answering the big questions of the future. Around 2,900 are responsible for a variety of administrative tasks and thus support excellent research and teaching. Are you looking for a meaningful professional position and work that positively impacts society, too? Do you like to organize and coordinate things? We are looking for a/an
52 Faculty of Chemistry
Job vacancy starting: 07/15/2026 | Working hours: 20,00 | Classification CBA: §54 VwGr. IIIa
Limited contract until:
Job ID: 5643
DoSChem is the largest doctoral training program in Austria focusing on the field of chemistry and closely related sciences by bringing together about 200 doctoral students and 52 principal investigators. DoSChem managing team is looking to appoint an Organisational Assistant (Managing Officer).
The position is initially limited to 12 months, with the possibility of extension to a permanent contract.
The successful candidate will work in close contact with the coordinator of the doctoral school (Dr. Elena Rastew) and the team of the school management.
General administrative tasks, including application and recruitment processes, financial administration, and database managemen
- t
Logistical and organisational support for events and activitie- s
Planning and implementation of curriculum‑based activities and event- s
Preparation, organisation, and follow‑up of scientific events (symposia, conferences, etc.- )
Administrative support for the international application proces- s
Assistance with budget monitorin- g
Maintenance and further development of the School’s websit- e
Management and strategic development of the School’s social media channel- s
Establishment and coordination of the alumni programm- e
Onboarding support for new members of the Schoo- l
Support‑related responsibilities
Support for the Head, Deputy Head, and the Steering Committee in their administrative, academic, and strategic responsibilitie
- s
Assistance with DoSChem correspondenc- e
Support in onboarding processe- s
Assistance with internal and external communication of DoSChe- m
Required qualifications
Experience in administrative and program coordination roles, ideally within the University of Vienna research environmen
- t
Strong understanding of administrative structures, procedures, and workflows in higher education environment- s
Confident use of digital tools and systems, specifically- :
CMS20 (TYPO3‑based) content management system for website administratio- n
i3v, the University of Vienna’s central administrative syste- m
Moodle for active course administration and managemen- t
Excellent written and spoken communication skills in German and Englis- h
Experience in both administering and creating content for websites and social media channel- s
Experience with broader digital communication strategies or community‑building activitie- s
Independent, well‑structured, and reliable working styl- e
Strong organisational skills and attention to detai- l
High level of stress resistance, flexibility, and commitmen- t
Ability to work effectively in a tea- m
Desirable qualification
Familiarity with the University of Vienna’s Project Monitoring Tool (newly introduced system
- Work-life balance: Our employees enjoy flexible working hours, remote/hybrid and/or part-time work (upon agreement).
- Inspiring working atmosphere: You are part of a committed team with diverse university backgrounds in a relaxed work environment.
- Good public transport connections: Your workplace in the center of beautiful Vienna is easily accessible by public transport.
- Internal further training: Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from – free of charge.
- Fair salary: The basic salary of EUR 2.759,2 (full-time) increases if we can credit professional experience.
- Contract: The position is initially limited to 12 months, with the possibility of extension to a permanent contract.
- Equal opportunities for everyone: We look forward to diverse personalities in the team!
With a letter of motivation (German or English
- )
With your C- V
Further documents, if necessar- y
Via our job portal /- apply button
Eleonora Hendrika Gertruda Mezger-Backus
[email protected]
We look forward to new personalities in our team!
The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We lay special emphasis on increasing the number of women in senior and in academic positions among the academic and general university staff and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.
Data protection
Application deadline: 06/11/2026
Administration & Organization
