20 beste Stellen als project coordination in wien – aktuell auf Personalsuche

The European Society of Radiology (ESR) is a non-political and non-profit organisation dedicated to strengthening and uniting European Radiology. With more than 149,000 members worldwide, it has become the largest radiological society that organises one of the most innovative scientific congresses in this field, the European Congress of Radiology (ECR), in Vienna.

We are looking for a new team member to support the European School of Radiology (ESOR) and promote our offers to young radiologists around the world through website, newsletters, social media and more.

Tasks

You will be coordinating multiple events, liaising between different stakeholders, and making sure everything runs smoothly behind the scenes. You will join a collaborative team of six, working together to manage 70+ educational initiatives per year.

As part of our team, you will handle the logistics and administration of ESOR’s educational initiatives, ensuring seamless coordination between faculty, sponsors, technical teams, and other stakeholders.

Your main tasks will include:

Programme & Workshop Coordination

Managing administrative processes for 3-5 on-site events and 8-12 online courses per year
Coordinating with faculty (sending invitations, reminders, Zoom links, instructions)
Organising travel, accommodation, and reimbursements for speakers
Liaising with streaming providers, website hosts, sponsors, travel agents, and more
Facilitating contract signing with speakers and sponsors

Content & Technical Support

Website administration using WordPress (Elementor)
Social media coordination and content creation
Proofreading and preparing newsletter mailings, PowerPoint presentations, and event materials
Creating graphics for social media, website and ECR

General Administrative Tasks

Managing emails and correspondence
Keeping track of programme logistics and deadlines via Excel, Google Sheets, and internal databases
Assisting with contract administration and documentation
Preparing meeting agendas, minutes, and reports

Requirements

Background: minimum 3 years of experience in event coordination and project administration with full ownership of end-to-end delivery
Languages: Full professional fluency in English – additional languages are a plus
Social Media: experience in social media copywriting, creating graphics, and planning a content calendar
Tech-savvy: Fully comfortable with MS Office Suite and Google Docs - experience in Adobe InDesign and Adobe Express is a benefit
Strong communicator: Most of your work will involve emailing and coordinating between different teams
Willingness to travel 4–5 times per year (3–6 days per trip) for on-site workshops

Benefits

A modern office in the heart of Vienna (U1, U2, U3 and U4)
An exciting and empowering company culture with passionate people
A diverse set of tasks in a meaningful and international setting
Flexible working hours
Possibility to work in from home on a regular basis
Paid lunch break

The monthly gross salary for this job vacancy is at least € 2,500 for 38.5h (14 times per year). The final salary depends on your relevant experience and qualifications and can be negotiated.

Are you ready to join our team?

We look forward to receiving your application!

Successful applicants must hold a valid work permit for Austria!

Successful applicants must be willing and able to commute to our office in Vienna on a regular basis.

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