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Job Description

About the Role:

As Business Coordinator within PDT R&D in Vienna, you will provide high-level business and operational support to local leaders and teams. You will help ensure smooth day-to-day operations, efficient coordination, and strong collaboration across functions.

How you will contribute:

Coordinate meetings, events, and leadership sessions, including logistics and materials

Support travel planning, booking, and expense reporting via SAP Concur

Provide administrative support for coordination of complex meetings

Handle purchase orders, office supplies, and equipment-related requests

Support contract setup, invoice tracking, and collaboration with Procurement, Legal, and Finance

Assist with budget maintenance, financial reporting, and dashboard coordination

Contribute to internal systems and process support across procurement, travel & expenses, invoicing, contract management, and document management platforms, e.g. Ariba, Concur or SharePoint

In this position, you will report to the Immunology Franchise Global Program Lead, PDT R&D

What you bring to Takeda:

High school diploma or equivalent; a degree in Health Care or Pharma is an advantage

At least 10 years of relevant experience in the healthcare or pharmaceutical industry

Strong organizational skills, attention to detail, a proactive mindset and agility

Excellent communication skills in English and German

Confidence with standard office tools and internal systems

Ability to work effectively in a fast-paced environment with flexibility and professionalism

Strong teamwork, interpersonal skills, and discretion when handling sensitive information

What we offer you:

A competitive remuneration package with a minimum salary of € 4.355,55 gross per month (full-time, collective wage agreement for the chemical industry) - the actual salary is higher and depends on your professional experience and qualifications.

Awarded Great Place to Work and certified family-friendly employer

Flexible work models: hybrid working and flexible scheduling where possible

Career growth & learning: comprehensive development programs, continuous training, mentoring, talent programs, and apprenticeships

Internal mobility: opportunities for internal job rotations and cross-functional moves

Recognition & rewards: employee referral and recognition programs, plus an employee stock purchase plan

Inclusive culture & communities: active participation in employee networks (e.g., Diversity, Equity & Inclusion and Sustainability)

Employee Assistance Program (EAP): confidential support provided by an external partner

Health & wellbeing: wide range of health services, including free vaccinations, psychological counseling, and massages

Fitness support: fitness offerings to help you stay active

Community & team spirit: company events and celebrations throughout the year

Great on-site amenities: company canteen with subsidized prices, Meal Allowances for locations without canteen

Family support: company childcare / bilingual on-site daycare (company kindergarten)

Easy commute: excellent public transport connections

Convenient parking: free parking spaces available via booking app

Sustainable mobility: company bike leasing program (JobRad)

More About Us:

Takeda is a patient-focused, values-based, R&D-driven global biopharmaceutical company committed to bringing Better Health and a Brighter Future to people worldwide. Our passion and pursuit of potentially life-transforming treatments for patients are deeply rooted in over 240 years of distinguished history in Japan.

Make History, Change Futures.

We want to improve people’s health and create a better future for our world. We specialize in developing and manufacturing life-transforming medicines for people living with rare and complex diseases. We drive innovation and are pioneers in sustainable pharmaceutical production. In everything we do, patients, our employees, and the environment always come first.

How we will support you:

Takeda is proud of its commitment to create a diverse workforce and to provide equal employment opportunities to all employees and applicants for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, or any other characteristic protected by law. If you are living with disabilities, chronic illness, or neurodiversity, please feel free to let us know so that we can provide you with appropriate support during the application process.

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Locations

AUT - Wien - DC Tower

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

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