20 beste Stellen als administrative assistant in wien – aktuell auf Personalsuche

Administrative Assistant Full-Time
Allocator One Group —Wien, W
- Vollzeit
Direkt bewerben
1 Tag
Office Assistant
PLPG GmbH —Wien 2. Bezirk (Leopoldstadt), W
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Administrative Assistant (m/f/d)
Octapharma Pharmazeutika Produktionsges.m.b.H —Wien, W
8 Tage
University assistant predoctoral
Universität Wien —Wien, W
- Vollzeit
- Homeoffice
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- Master
Student Job (f/m/x) - Email Marketing (20-25h/week)
Raiffeisen Bank International AG —Wien, W
- Teilzeit
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Team Assistant(G4)
International Atomic Energy Agency —Wien, W
12 Tage
Administrative Assistant (m/f/d)
Octapharma —Wien, W
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Administrative Assistant Intern
ICDO —Wien, W
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Direkt bewerben
Administrative Assistant Part-Time
Allocator One Group —Wien, W
Direkt bewerben
1 Tag
Team Assistant
Arnold Immobilien GmbH —Wien, W
- Vollzeit
University assistant (predoctoral) at the Department of Political Science
Universität Wien —Wien, W
- Vollzeit
- Homeoffice
- Master
Executive Assistant/Part-Time (all humans)
Erste Digital —Wien, W
- Vollzeit
Assistant Controller - European Operations
PAX Sapiens —Wien, W
- Vollzeit
- Homeoffice
- Bachelor
Direkt bewerben
10 Tage
University assistant predoctoral (Security & Privacy)
Universität Wien —Wien, W
- Homeoffice
- Master
9 Tage
Scientific project assistant predoctoral
Universität Wien —Wien, W
- Vollzeit
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University assistant predoctoral (Translation Studies)
Universität Wien —Wien, W
- Vollzeit
- Homeoffice
- Doktorat
- Master
10 Tage
Multilingual Output Production Assistant (Spanish)(G5)
International Atomic Energy Agency —Wien, W
Multilingual Output Production Assistant (Arabic)(G5)
International Atomic Energy Agency —Wien, W
University Assistant PraeDoc in the research area of Political and Social Philosophy
Universität Wien —Wien, W
- Vollzeit
- Homeoffice
- Master
- Bachelor
4 Tage
University Assistant PraeDoc
Universität Wien —Wien, W
- Vollzeit
- Master

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Administrative Assistant Full-Time

Allocator One Group
Wien, W

Direkt bewerben

Details zur Stelle

Vollzeit
vor 1 Tag

Vollständige Stellenbeschreibung

Allocator One Group: is a global investing platform redefining how institutional capital reaches private markets. We operate through two synergistic businesses:

Allocator One backs exceptional first- and second-time fund managers around the world as an anchor investor, effectively acting as “seed-investor + platform” for emerging VC funds.
Infra One, our fund-ops and tech arm, provides the regulatory, administrative, and tech infrastructure that allows those new funds to scale rapidly and globally. We are already live and serving customers in the UK, US, Austria, Germany and launching Singapore, India and Luxembourg imminently.

Together, we deliver both the capital and the structure fund managers need—and in doing so build a global ecosystem of platforms, people, and ideas that reshape private markets.

Your Mission:

As an Administrative Assistant, you will provide day-to-day administrative and operational support to leadership, helping ensure our Vienna office runs smoothly. You will assist with office coordination, scheduling, travel arrangements, documentation, and internal operations while working closely with senior team members. This role offers excellent opportunities to grow into broader operational responsibilities as the company continues to expand.

Tasks

Your Responsibilities:

Provide administrative support to leadership and the wider team.
Coordinate calendars, meetings, travel arrangements, and logistics.
Assist with office administration and day-to-day operations.
Support internal events, meetings, and company initiatives.
Maintain administrative records and company documentation.
Coordinate with vendors, suppliers, and service providers.
Assist with onboarding activities and office logistics.
Support finance with invoices, expense tracking, and administrative tasks.
Help improve administrative processes and provide operational support as needed.
Take on additional responsibilities as the role evolves and the company grows.

Requirements

Your Profile:

Previous experience in administration, executive assistance, office support, hospitality, customer service, or a similar people-focused role.Candidates with a hospitality background are strongly encouraged to apply, as outstanding customer service, professionalism, and interpersonal skills are highly valued.
Excellent organizational skills with strong attention to detail.
Friendly, proactive, and service-oriented mindset.
Strong written and verbal English communication skills (German is a plus).
Comfortable using Google Workspace and Microsoft Office.
Eager to learn, adaptable, and excited to grow into a broader operational role over time.

Benefits

Why Us:

Join one of Europe's fastest-growing private markets platforms.
Work alongside an international team across Europe, Asia, and the Americas.
Hybrid work environment based in Vienna.
High ownership and opportunities for professional growth.
Competitive compensation.

Direkt bewerben

Erweiterte Suche

administrative assistant Jobs in wien

Administrative Assistant Full-Time

Office Assistant

Administrative Assistant (m/f/d)

University assistant predoctoral

Student Job (f/m/x) - Email Marketing (20-25h/week)

Team Assistant(G4)

Administrative Assistant (m/f/d)

Administrative Assistant Intern

Administrative Assistant Part-Time

Team Assistant

University assistant (predoctoral) at the Department of Political Science

Executive Assistant/Part-Time (all humans)

Assistant Controller - European Operations

University assistant predoctoral (Security & Privacy)

Scientific project assistant predoctoral

University assistant predoctoral (Translation Studies)

Multilingual Output Production Assistant (Spanish)(G5)

Multilingual Output Production Assistant (Arabic)(G5)

University Assistant PraeDoc in the research area of Political and Social Philosophy

University Assistant PraeDoc

Ich möchte aktuelle Job-E-Mails für Stellen als administrative assistant in wien erhalten

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